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K-TRACS Pharmacy Reporting

Date: 09/06/24

Medicaid providers must check the Kansas Prescription Drug Monitoring Program (called K-TRACS) for an enrollee’s prescription history before prescribing controlled substances to a Medicaid beneficiary or member.

A prescription drug monitoring program (PDMP) is an electronic database that tracks controlled substance prescriptions. Information from PDMPs can help clinicians identify patients who may be at risk for overdose and provide potentially life-saving information and interventions.

Providers will be required to submit an annual attestation form regarding PDMP related policies.

How to Access K-TRACS

Access K-TRACS on the Kansas PDMP website. EMR is also considered compliant with checking the K-TRACS portal.

Requirements & Exclusions

When does a provider have to check K-TRACS?

  • New patient visit: The provider must check K-TRACS prior to writing/e-scribing a controlled substance prescription for that patient.
  • Current patient visit: Continued re-ordering of that same controlled substance should be done every 180 days or at the time of any changes to the patient’s controlled substance prescriptions.

Prescribers are not required to check K-TRACS for the following beneficiaries/members and situations:

  • Those with a diagnosis of cancer or sickle cell disease
  • Those receiving hospice/palliative care
  • Those residing in an assisted or custodial care environment
  • Anyone below the age of 13 years old
  • The KDHE Secretary may waive this PDMP requirement for natural disasters and emergency services.
  • The provider is not able to check the K-TRACS website because the K-TRACS website is inaccessible.
    • Document the date and time that the attempt was made and not successful in the patient’s record.
  • The provider’s personal or facility electronic device capability is not able to check the K-TRACS website.
    • Document the date and time of the attempt should be noted intermittently until access is restored in the patient’s record.

Annual Attestation

Every provider must submit an annual attestation form by January 1st of each year acknowledging their awareness of and compliance with our PDMP policies. The State and MCO will post reminder bulletins on their websites.

Should a provider not submit an attestation form that acknowledges said compliance with PDMP policies, by the annual due date, this will be considered as provider non-compliance. Forms that are not completely filled out will also be considered non-compliant.

The state will manually validate the submissions by the providers against a reference list of providers with this requirement.

  • Any provider writing prescriptions for controlled substances during the FFY date range within policy.

The state will follow up with any provider that did not submit an attestation form or submitted a form showing non-compliance, to address any barriers to provider compliance.

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